Legal

Terms & Conditions

By using Ninja Concepts, you're trusting us with your time, and your data. Our Terms and Privacy Policy explain exactly how we operate, what you agree to, and how we protect your information. No vague promises. No fine print surprises. Just clear policies built on transparency, security, and respect.

Last updated: June 1, 2025

Summary of Our Terms

These Terms of Service (“Terms”) are part of a legally binding contract governing your use of our Services. As used in this document, “Services” refers to all services, in any form, that Ninja Notes, LLC provides. You should read these Terms in full, but here are the key points:

  • Advertising and Content: In exchange for accessing the Services, Ninja Notes and our third-party providers and partners may display advertising to you. Additionally, as described in these Terms, we have certain rights to use your Content for commercial and non-commercial purposes.
  • Compliance Required: When posting Content and using the Services, you must comply with this User Agreement and applicable law. You are responsible for your use of the Services and your Content.
  • Acceptable Use: You must abide by the Services’ acceptable use terms. You may not access the Services except through our published interfaces, scrape the Services without permission, or disrupt the operation of the Services.
  • Enforcement Rights: Ninja Notes reserves broad enforcement rights, including removing Content, limiting visibility, discontinuing access, or taking legal action. We may suspend or terminate accounts for violations, legal risk, or commercial inviability without refund.
  • Intellectual Property: You retain ownership of your Content and provide us with a broad, royalty-free license to make your Content available and improve the Services. We provide you a license to use our software solely for accessing the Services.
  • Service Risks: Your use is at your own risk. We provide Services “AS IS” and “AS AVAILABLE” and disclaim warranties. You may be exposed to offensive content posted by others. Services may change and we may limit or terminate availability at any time. You understand and accept that AI services may contain errors, omissions, or other deficiencies, and you agree to accept the results and outputs of the Services subject to this understanding.
  • Limited Liability: Our aggregate liability shall not exceed the greater of $100 USD or amounts you paid us in the past six months. You have termination rights and reporting mechanisms for copyright infringement.

You must be at least 13 years old to use Ninja Notes.

1. Who May Use the Services

You may use the Services only if you agree to form a binding contract with us and are not barred from receiving services under applicable laws. You must be at least 13 years old to use the Services.

If you are accepting these Terms on behalf of a minor, company, organization, government, or other legal entity, you represent and warrant that you have authority to bind such party to these Terms.

These Terms are an agreement between you and Ninja Notes, LLC, a limited liability company with its principal place of business at:

Ninja Concepts 5900 Balcones Drive #25559 Austin, TX, 78731

2. Privacy

Our Privacy Policy describes how we handle information you provide when using the Services. By using the Services, you consent to the collection and use of information as described in our Privacy Policy, including transfer to the United States and other countries for storage, processing, and use by us and our affiliates.

3. Content on the Services

Your Responsibility

You are responsible for your use of the Services and any Content you provide, including compliance with applicable laws, rules, and regulations. You should only provide Content that you are comfortable sharing with others.

Content Risks

Any use or reliance on Content posted via the Services is at your own risk. We do not endorse, support, represent, or guarantee the completeness, truthfulness, accuracy, or reliability of any Content. You may be exposed to Content that is offensive, harmful, inaccurate, inappropriate, mislabeled, or deceptive. All Content is the sole responsibility of the person who originated it.

Content Moderation

We reserve the right to remove Content that violates these Terms, including copyright or trademark violations, intellectual property misappropriation, impersonation, unlawful conduct, or harassment.

If you believe your Content has been copied in a way that constitutes copyright infringement, please report this by contacting our legal department at: legal@ninjaconcepts.ai.

Your Rights and Grant of Rights in Content

You retain ownership of any Content you submit, post, or display on the Services. However, by submitting Content, you grant us a worldwide, non-exclusive, royalty-free license (with the right to sublicense) to use, copy, reproduce, process, adapt, modify, publish, transmit, display, upload, download, and distribute such Content in any media or distribution methods now known or later developed.

This license includes the right to:

  • Analyze text and other information you provide to improve the Services
  • Use Content for training our machine learning and artificial intelligence models
  • Make Content available to other companies, organizations, or individuals for improving Services and syndication, broadcast, distribution, or publication on other media and services
  • Curate, transform, and translate your Content

You represent and warrant that you have all necessary rights, licenses, consents, and permissions to grant these rights for any Content you submit.

4. Feedback

We appreciate your feedback, including ideas, suggestions, and other input regarding the Services (“Feedback”). You agree that we may use any Feedback you provide without restriction, compensation, or attribution to you. By providing Feedback, you assign to us all rights, title, and interest in such Feedback.

5. Using the Services

Compliance

You may use the Services only in compliance with these Terms and all applicable laws. You are responsible for all activity under your account.

Prohibited Uses

You may not access or use the Services to:

  • Violate any applicable law or regulation, including export laws
  • Develop competing products or services, including training AI/ML algorithms or models
  • Decompile, reverse engineer, disassemble, or reduce our Services to human-readable form
  • Decompile, reverse engineer, disassemble, or reduce our Services to machine-readable form for any purpose other than as expressly herein authorized
  • Crawl, scrape, or harvest data except as permitted under these Terms
  • Obtain unauthorized access to systems or deceive any person
  • Infringe intellectual property or other legal rights
  • Access Services through automated means without permission (except via authorized APIs)
  • Engage in conduct that restricts others’ use or exposes us to liability or harm

Service Changes

Services evolve constantly and may change at our discretion. We may stop providing Services or features, create usage limits, remove or refuse to distribute Content, suspend or terminate users, and reclaim usernames without liability.

Advertising

In consideration for access to the Services, you agree that we and our partners may place advertising on the Services.

Information Disclosure

We reserve the right to access, read, preserve, and disclose information as reasonably necessary to:

  • Satisfy applicable law, regulation, legal process, or governmental request
  • Enforce these Terms and investigate potential violations
  • Detect, prevent, or address fraud, security, or technical issues
  • Respond to user support requests
  • Protect the rights, property, or safety of Ninja Notes, users, and the public

Your Account

You are responsible for safeguarding your account with a strong password and two-factor authentication. We cannot be liable for loss or damage from your failure to protect your account.

License to Use Services

We grant you a personal, worldwide, royalty-free, non-assignable, non-exclusive license to use the software provided as part of the Services. This license cannot be transferred without our express written consent and has the sole purpose of enabling you to use the Services as permitted by these Terms.

Misuse Prohibition

You may not misuse the Services by interfering with them or accessing them other than through provided interfaces. Prohibited activities include:

  • Accessing non-public areas of Services or our systems
  • Probing, scanning, or testing vulnerabilities or breaching security measures
  • Accessing Services by automated means without permission
  • Forging packet headers or false source-identifying information
  • Violating our platform manipulation and spam policies
  • Interfering with or disrupting user access or network operations

6. Payment Terms

Fees and Billing

You may be required to pay fees to access certain Services or features. You are responsible for paying applicable fees and must provide complete and accurate billing information. We may charge your payment method for applicable fees and taxes on a periodic basis.

Subscriptions

Paid subscriptions automatically renew until cancelled. You must cancel at least 24 hours before the renewal date to avoid charges for the next term. Fees are generally non-refundable except where required by law.

Fee Changes

We may increase fees with advance notice and opportunity to review before charging. If you do not accept fee increases, we may discontinue your access to affected Services.

7. Termination

Your Right to Terminate

You may end this agreement at any time by deactivating your account and discontinuing use of the Services.

Our Right to Terminate

We may suspend or terminate your account or cease providing Services if we reasonably believe:

  • You have violated these Terms
  • You create risk or legal exposure for us
  • Your account should be removed due to unlawful conduct
  • Your account should be removed due to prolonged inactivity
  • Our provision of Services is no longer commercially viable

Effects of Termination

Upon termination of these Terms or your access to the Services:

  • Your right to use the Services will immediately cease
  • We may delete or destroy any Content, data, or other materials associated with your account
  • You will remain liable for all obligations incurred prior to termination
  • The following provisions will survive: Sections 3 (Content on the Services - ownership and licensing provisions), 4 (Feedback), 6 (Payment Terms - for outstanding obligations), 7 (Termination - this subsection), 8 (Disclaimers and Limitations of Liability), and 9 (General Terms)

8. Disclaimers, Limitations of Liability, and Indemnity

Comprehensive Disclaimer of Warranties

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, NINJA NOTES AND ITS AFFILIATES, LICENSORS, SUPPLIERS, ADVERTISERS, SPONSORS, AND AGENTS (COLLECTIVELY, THE “NINJA NOTES PARTIES”) DISCLAIM ALL WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO:

  • WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, QUIET ENJOYMENT, ACCURACY, OR NON-INFRINGEMENT
  • WARRANTIES ARISING FROM COURSE OF DEALING, COURSE OF PERFORMANCE, OR TRADE USAGE
  • WARRANTIES THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, VIRUS-FREE, SECURE, OR COMPLETELY RELIABLE
  • WARRANTIES THAT ANY CONTENT WILL BE ACCURATE, COMPLETE, CURRENT, OR RELIABLE
  • WARRANTIES THAT THE SERVICES WILL MEET YOUR REQUIREMENTS OR EXPECTATIONS

NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED FROM NINJA NOTES OR THROUGH THE SERVICES WILL CREATE ANY WARRANTY NOT EXPRESSLY MADE HEREIN.

Maximum Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT SHALL THE NINJA NOTES PARTIES BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

  • LOSS OF PROFITS, REVENUE, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES
  • PERSONAL INJURY OR PROPERTY DAMAGE OF ANY NATURE WHATSOEVER
  • DAMAGES RESULTING FROM YOUR ACCESS TO OR USE OF OR INABILITY TO ACCESS OR USE THE SERVICES
  • DAMAGES RESULTING FROM ANY CONDUCT OR CONTENT OF ANY THIRD PARTY ON THE SERVICES
  • DAMAGES RESULTING FROM ANY CONTENT OBTAINED FROM THE SERVICES
  • DAMAGES RESULTING FROM UNAUTHORIZED ACCESS, USE, OR ALTERATION OF YOUR TRANSMISSIONS OR CONTENT
  • DAMAGES RESULTING FROM THE DELETION OF, CORRUPTION OF, OR FAILURE TO STORE ANY CONTENT
  • DAMAGES RESULTING FROM SECURITY BREACHES OR CYBERATTACKS

WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY, OR ANY OTHER LEGAL THEORY, AND WHETHER OR NOT THE NINJA NOTES PARTIES HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE.

THE NINJA NOTES PARTIES’ TOTAL AGGREGATE LIABILITY FOR ALL DAMAGES, LOSSES, AND CAUSES OF ACTION (WHETHER IN CONTRACT, TORT INCLUDING NEGLIGENCE, OR OTHERWISE) SHALL NOT EXCEED THE GREATER OF: (A) $100 USD; OR (B) THE TOTAL AMOUNT YOU PAID TO NINJA NOTES IN THE TWELVE (12) MONTHS PRECEDING THE INCIDENT GIVING RISE TO LIABILITY.

THESE LIMITATIONS WILL APPLY EVEN IF THE ABOVE STATED REMEDY FAILS OF ITS ESSENTIAL PURPOSE. BECAUSE SOME STATES OR JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU TO THE EXTENT PROHIBITED BY APPLICABLE LAW.

Texas-Specific Provisions

TO THE EXTENT PERMITTED BY TEXAS LAW, YOU WAIVE ANY RIGHTS UNDER THE TEXAS DECEPTIVE TRADE PRACTICES ACT AND ANY OTHER CONSUMER PROTECTION LAWS TO THE EXTENT THEY WOULD EXPAND LIABILITY BEYOND WHAT IS SET FORTH IN THESE TERMS.

Third Party Services

Our Services may include third party software, products, or services (“Third Party Services”) and some parts of our Services may include output from those services (“Third Party Output”). Third Party Services and Third Party Output are subject to their own terms, and we are not responsible for them.

AI Accuracy Disclaimer

Artificial intelligence and machine learning are rapidly evolving fields of study. We are constantly working to improve our Services to make them more accurate, reliable, safe, and beneficial. Given the probabilistic nature of machine learning, use of our Services may, in some situations, result in output that does not accurately reflect real people, places, or facts. YOU ACCEPT AND AGREE THAT ANY USE OF OUTPUTS FROM OUR SERVICES IS AT YOUR SOLE RISK AND YOU WILL NOT RELY ON OUTPUT AS A SOLE SOURCE OF TRUTH OR FACTUAL INFORMATION, OR AS A SUBSTITUTE FOR PROFESSIONAL ADVICE.

Indemnification

You agree to defend, indemnify, and hold harmless Ninja Notes, LLC, its affiliates, subsidiaries, and the officers, directors, employees, agents, licensors, suppliers, successors, and assigns of the foregoing (collectively, the “Ninja Notes Parties”) from and against any and all claims, demands, liabilities, costs, losses, damages, and expenses (including reasonable attorneys’ fees and court costs) incurred by or alleged against Ninja Notes Parties, directly or indirectly arising out of or relating to:

  • Your failure to protect your own data, passwords, or similar sensitive information
  • Your access to, use of, or alleged use of the Services
  • Your reliance on the outputs or results of the Services
  • Your breach or alleged breach of these Terms or any representation, warranty, or agreement referenced herein
  • Your violation of any applicable law, regulation, or third-party right, including intellectual property, privacy, publicity, or confidentiality rights
  • Any Content you submit, post, transmit, or make available through the Services
  • Your negligent acts, omissions, or willful misconduct
  • Any fraud, intentional misconduct, gross negligence, or criminal acts committed by you or anyone acting on your behalf
  • Any dispute you have or claim to have with any other user of the Services
  • Any product, service, or business you develop, offer, or make available in connection with the Services

This indemnification obligation will survive termination of these Terms and your use of the Services. Ninja Notes reserves the right, at your expense, to assume the exclusive defense and control of any matter for which you are required to indemnify us, and you agree to cooperate with our defense of these claims.

9. General Terms

Changes to Terms

We may revise these Terms from time to time. The most current version will always govern our relationship. We will try to notify you of material revisions. By continuing to use the Services after revisions become effective, you agree to the updated Terms.

Governing Law and Jurisdiction

These Terms are governed by and construed in accordance with the laws of the State of Texas, without giving effect to any principles of conflicts of law. Any legal action or proceeding arising under these Terms will be brought exclusively in the federal or state courts located in the county where Ninja Notes’ principal place of business is located in Texas, and the parties hereby consent to personal jurisdiction and venue therein.

Dispute Resolution and Mandatory Arbitration

PLEASE READ THIS SECTION CAREFULLY. IT AFFECTS YOUR RIGHTS, INCLUDING YOUR RIGHT TO FILE A LAWSUIT IN COURT.

Informal Dispute Resolution: Before initiating any formal dispute resolution process, you and Ninja Notes agree to attempt to resolve any dispute informally for at least sixty (60) days. You may initiate this process by sending written notice to legal@ninjaconcepts.ai. Any statute of limitations will be tolled during this informal resolution period.

Mandatory Arbitration: You and Ninja Notes agree that any dispute, claim, or controversy arising out of or relating to these Terms or the Services that cannot be resolved informally will be resolved through final and binding arbitration rather than in court, except as set forth below. This arbitration agreement applies regardless of whether the dispute is based in contract, tort, statute, fraud, misrepresentation, or any other legal theory.

Arbitration Rules and Forum: Any arbitration will be administered by the American Arbitration Association (AAA) under its Commercial Arbitration Rules. The arbitration will be conducted in the county where Ninja Notes’ principal place of business is located in Texas, or via videoconference if mutually agreed upon.

Specific Arbitration Rules: Any arbitration will be administered by the American Arbitration Association (AAA) under its Commercial Arbitration Rules. The arbitration will be conducted in the county where Ninja Notes’ principal place of business is located in Texas, or via videoconference if mutually agreed upon.

For cases in which the amount in controversy is less than $100,000, there shall be no discovery other than a complete exchange of documents relative to the dispute. The hearing on the merits will be completed no later than ninety (90) days after the initial demand for arbitration is made.

For cases in which the amount in controversy is between $100,000 and $500,000, there shall be no discovery except for a complete exchange of documentary information and except for the taking of up to three (3) depositions per side (including expert depositions, if any). The hearing on the merits will be completed no later than one hundred twenty (120) days after the initial demand for arbitration is made.

For cases in which the amount in controversy exceeds $500,000, there shall be no discovery except for a complete exchange of documentary information and except for the taking of up to five (5) depositions per side (including expert depositions, if any). The hearing on the merits will be completed no later than one hundred eighty (180) days after the initial demand for arbitration is made.

No formal interrogatories, request for admissions or formal request for production of documents shall be allowed under any arbitration process.

Class Action and Jury Trial Waiver: YOU AND NINJA NOTES AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE ACTION. Unless both parties agree otherwise, the arbitrator may not consolidate more than one person’s claims and may not otherwise preside over any form of a representative or class proceeding. YOU AND NINJA NOTES HEREBY WAIVE ANY RIGHT TO TRIAL BY JURY.

Exceptions: This arbitration provision does not apply to: (i) disputes that may be brought in small claims court; (ii) disputes seeking injunctive or equitable relief for the alleged unlawful use of intellectual property; and (iii) disputes in which either party seeks equitable relief for the alleged unlawful use of the Services. Nevertheless, in any instance where both parties fail to invoke this exception during an arbitration proceeding for more than 60 days, the arbitration proceeding shall be the sole source of recourse between the parties, unless otherwise prohibited by applicable law.

Severability: If any part of this arbitration provision is deemed invalid or unenforceable, the remainder of this provision will remain in effect. However, if the class action waiver is deemed invalid or unenforceable, this entire arbitration provision will be null and void.

Limitation Period

You must initiate any proceeding within one (1) year of the occurrence of events giving rise to a dispute. Otherwise, you waive the right to pursue any claim.

Severability

If any provision is held invalid or unenforceable, that provision will be limited or eliminated to the minimum extent necessary, and the remaining provisions remain in full force and effect.

Equitable Relief

You acknowledge that any breach of these Terms may cause irreparable harm to Ninja Notes for which monetary damages would be inadequate. Therefore, Ninja Notes will be entitled to seek equitable relief, including injunction and specific performance, in addition to all other remedies available at law or in equity.

Assignment

These Terms may not be transferred, assigned, or delegated by you without our prior written consent, but may be assigned by us without restriction to any affiliate, successor, or in connection with any merger, acquisition, reorganization, or sale of assets.

No Waiver

Our failure to enforce any right or provision of these Terms will not constitute a waiver of such right or provision unless acknowledged and agreed to by us in writing.

Brand Use

You may not use our name, logos, or trademarks without our prior written permission.

Export Controls

You may not export or provide access to the Services to embargoed countries or restricted parties under U.S. law.

Force Majeure

Ninja Notes will not be liable for any failure or delay in performance under these Terms due to any cause beyond its reasonable control, including acts of war, acts of God, earthquake, flood, embargo, riot, sabotage, labor shortage or dispute, governmental act, pandemic, or failure of the internet or computer equipment.

Contact Information

For questions about these Terms, please contact us at legal@ninjaconcepts.ai.

Last Updated: June 1, 2025

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